Subscriptions and membership renewals
Non-employee expense reimbursements
Guest speakers – federal identification number must be included
(must be reconciled within thirty days of issue). The cash advance reconciliation should be returned to the Controller’s office. Cash advances are reconciled by attaching receipts for all expenditures. If a receipt is missing, an explanation or affidavit should be included in place of the receipt. All outstanding cash advances must be reconciled prior to requesting an additional cash advance. The check request for a cash advance needs to be signed by your supervisor.
All requests for checks for services performed must have federal identification numbers for federal reporting purposes. Payments of this nature require federal reporting and the individual performing the service will receive a 1099 Miscellaneous Income Statement at yearend.
All check requests must have supporting documentation for the request. If it is a subscription, please have the invoice and a copy attached; if the request is for a conference, please include a description of the event, etc. If any of the required information is missing, your check cannot be processed.
If you have questions regarding any of this information, please contact Accounts Payable.
Get the Check Requisition Form Check Requisition Form in Adobe Acrobat Format (.pdf)