Controller's Office

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Cashier Information

Location: Basement of the Haas Building

Hours

  • every afternoon from 1:00 pm to 3:00 pm
  • Monday and Friday from 10:30 am to 11:30 am
  • Wednesday from 10:00 am to 11:30 am

Personal checks up to $50.00 may be cashed for students presenting Muhlenberg College Student ID.

Personal checks up to $100.00 may be cashed for staff.

Petty cash limits – Reimbursements are available for petty cash expenditures (under $50.00). If the expenditure exceeds $50.00, a check request is required and you will receive a check through accounts payable.

Deposit Function:

The cashier will accept deposits from college departments and student organizations.

Requirements for Deposits:
It is the responsibility of the depositor to count and reconcile the deposit. Cash should be separated and grouped according to denomination. Coin should be wrapped. Checks should be reviewed and stamped “For Deposit to Muhlenberg College”. The deposit total should be reconciled and a calculator tape verifying the deposit and total must be attached to the deposit. If a department or a club has a large deposit the checks should be batched in bundles of fifty (50) and a tape should be done for each bundle. Contact the Cashier for a deposit stamp for your department. A deposit reconciliation sheet is required. Contact the Cashier for assistance.

Student Organizations

Requests for Checks or Reimbursements:
All Club Treasurer should contact the Cashier for their warrant book and information on their requirements for depositing and disbursing funds.

The Cashier should receive warrants by 3:00 pm Monday to be processed on the Thursday check run. Any warrants received after Monday will be processed on the following week’s check run.

In order for the warrant to be complete, an explanation sheet and an invoice/document as backup verifying the purpose and amount for the disbursement should be attached. Examples of this documentation are actual invoices from the company, a receipt that shows payment has been made and a reimbursement is required, a contract from a performer (all persons or groups performing a service must submit a tax identification number, address information and a current phone number). A 1099 Miscellaneous Income Tax Form will be issued to those vendors performing a service.

All warrants and explanation sheets must be approved and signed by the club advisor. An addressed envelope should be included with checks requests that are to be mailed. Checks will be available for pickup at the Cashier’s window. Your Muhlenberg College Student ID is required when picking up a check.