Human Resources Department
HANDBOOK FOR SUPPORT STAFF
SECTION 7: LEGAL AND ETHICAL MATTERS
7.1 EMPLOYEE RECORDS
Personnel records are maintained in the Human Resources Office for three years after termination of employment. Please use the appropriate change form to notify the Human Resources Office of any change in name, address, phone, marital status, new dependents, beneficiary, etc. Other offices will be notified as needed by the Human Resources Office.
When outside sources request information about your work record, the Human Resources Office will disclose only the dates of your employment and job title(s). Additional information such as current or past pay rates, scheduled increases, or financial background will be supplied only if you sign a written request to have the information released.
Your supervisor has been advised against releasing information about your work record, work quality, or the reason for your separation from employment to unauthorized parties without your written consent.
The Vice President of Human Resources will review your current personnel file with you if you wish. Please call the Human Resources Office to arrange an appointment. With the permission of the Vice President of Human Resources, you may be permitted to make copies of most of the materials in your file.
Supervisors who have direct responsibility for your work are entitled to inspect your file.