Human Resources Department
Handbook for Support Staff
APPLICABLE TO NON-EXEMPT EMPLOYEES
INCLUDING STAFF ASSOCIATES, CAMPUS SAFETY AND SECURITY AND PLANT OPERATIONS PERSONNEL
Compilation adopted May 10, 1991
Issue 22 reflects amendments through September 2012
PREFACE
Administration of Policies and Procedures
A Note From the Vice President of Human Resources
- EMPLOYMENT
- 1.1 Orientation
- 1.2 Classification of Positions
- 1.3 Introductory Status
- 1.4 Temporary Employees
- 1.5 Part-time Employee
- 1.6 Staffing
- 1.7 Job Supervision and Evaluation
- 1.8 Discipline
- 1.9 Disciplinary Layoff
- 1.10 Separation from Employment
- 1.11 Layoff and Reduction in Force
- WAGES AND HOURS
- 2.1 Pay Rate, Time Recording and Pay Day
- 2.2 Your Pay Check
- 2.3 Work Week/Work Schedule
- 2.4 Overtime And Holiday Pay
- 2.5 Call Out (Trades)
- 2.6 Compensatory Time
- 2.7 Annual Hours Assignment
- 2.8 Average Work Day
- 2.9 Temporary Reassignment
- 2.10 Office Hours
- BENEFITS
- Detailed and current information about all of the group insurance plans of the College, including cost information, is available in the Human Resources Office.
- 3.1 Health Insurance
- 3.2 Blood Bank
- 3.3 Life Insurance
- 3.4 Death Benefit
- 3.5 Pension Plan
- 3.6 Supplemental Retirement Annuities
- 3.7 Long Term Disability Insurance
- 3.8 Tuition Benefits
- 3.9 Benefits in Retirement
- TIME NOT WORKED
- Paid or unpaid absences from work require your supervisor's knowledge and approval. You may also need the approval of the Vice President of Human Resources. Paid absences include vacations and holidays, and may include sick days and other days as noted in the following sections. Unpaid leaves include short and longer term leaves, (such as leaves for child care, medical reasons, and military leaves) as described in Section 5.
- 4.1 Vacation
- 4.2 Holidays
- 4.3 Holiday Office Coverage
- 4.4 Jury Duty
- 4.5 Death in the Family
- 4.6 Accumulation of Sick Leave Credits
- 4.7 Sickness/Disability Absence
- 4.8 Personal Days
- 4.9 Short Term Absences (Unpaid)
- LEAVES OF ABSENCE
- 5.1 General Information
- 5.2 Medical Leave of Absence
- 5.3 Personal Leave of Absence
- 5.4 Military Leave of Absence
- 5.5 Reinstatement from Leave of Absence
- EMPLOYEE PRIVILEGES
- 6.1 Rest Periods
- 6.2 Lunch Periods
- 6.3 Parking
- 6.4 Employee Identification Card
- 6.5 Trexler Library Privileges
- 6.6 Life Sports Center
- 6.7 Bookstore Discount
- 6.8 Wellness Programs
- 6.9 Credit Union
- LEGAL AND ETHICAL MATTERS
- Ethical matters involving tips and gratuities, use of College personnel or materials for personal gain, conflict of interest, confidentiality, or holding another job should be discussed with your supervisor and the Vice President of Human Resources. Work for other employers, for yourself, or other employees of the College may not interfere with College assignments. Collections, solicitations, and distributions of materials on campus require formal approval. Please inquire of the Vice President of Human Resources as to where approval may be secured.
- 7.1 Employee Record
- 7.2 Employment of Relatives
- 7.3 Problem Resolution
- 7.4 Attendance
- 7.5 Policy Statement on Discriminatory Harassment
- 7.6 At Will Employment
- 7.7 Policy on Electronic Communication and Information Access
- 7.8 Communication of Medical Conditions
- SAFETY AND SECURITY
- Safety programs are conducted to assure your safe and proper use of College equipment and facilities. Your work stations and areas should be clean and neat at all times. Your tools and equipment should be clean and in good working order. You are prohibited from making copies of a College-issued key, and you may not loan such a key to another person.
- 8.1 Accidents on the Job
- 8.2 Security and Care of Equipment
- 8.3 Emergency College Closing
- 8.4 Use and Care of College Vehicles
- 8.5 Weapons Policy
APPENDIX A: Policy on Electronic Communication and Information Access
APPENDIX B: Problem Resolution and Complaint Procedures for Non-Faculty Personnel
APPENDIX C: Policy Statement on Discriminatory Harassment
APPENDIX D: Military Leave of Absence
APPENDIX E: Family and Medical Leave Act (FMLA) Policy
Note: One asterisk * is used for paragraphs which refer to Plant Operations Personnel only. Two asterisks ** are used for paragraphs which refer to Staff Associates only.