Mailroom

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Students

Addressing

Your proper Muhlenberg address, whether you live on campus or in a M.I.L.E. house, is as follows:

[First Name] [Middle Initial, if used] [Last Name]
Seegers Union Box #_____
Muhlenberg College
2400 Chew Street
Allentown, PA  18104-5586     
                          

This form of address is to be used on all mail sent to you and it is important that your box number be included.  Where possible, please include your middle initial as many students have the same first and last names.  Please do not address mail to “P. O. Box ____” as this is not a post office box.  Room numbers, residence hall names, nicknames, illegible handwriting, mail in the name of a parent, or missing box numbers, will also delay delivery of your mail or it may be returned to sender, if it cannot be identified.  Please also remind family and friends not to send cash through the mail. 

Mail Box Combination

Combination numbers are not given out over the phone. You may access your combination number by logging onto Capstone.  Click "Directory Information" and select "Muhlenberg Mail Box" from the drop-down list.  You may also stop by the mailroom with photo identification, for your combination number.

Mail Box Combination Lock Instructions


  1. Turn dial to the LEFT, four times, stopping when first combination number is aligned with the index.
  2. Turn dial to the RIGHT, stopping when second combination number is aligned with the index the second time.
  3. Turn dial to the LEFT, stopping when third combination number is aligned with the index the first time.
  4. Turn dial slowly to the RIGHT. When dial tightens, pull to open.

Mail Boxes

Each student is assigned a mailbox number which remains the same while at Muhlenberg.  Students are advised to check their mailboxes regularly and to lock them properly after each use.

Mail Delivery

Academic Year

During the academic year, mail is delivered daily to the students' mailboxes on the lower level of Seegers Union. Other mail is handled as follows:

Leave of Absence, Student Withdrawal, Study Abroad

Mail for students who are on leave of absence, study abroad, or who have withdrawn, is handled as follows:

Inter-campus mail is returned to the respective departments

  • First-class mail and magazines are forwarded home
  • Packages are returned to sender unless arrangements are made
  • Newspapers and standard mail are discarded     

Summer

Students who are remaining on campus for the summer, or students who will be away, but would like their magazines forwarded, must complete and submit the Student Mail Summer Registration form.

Mail and packages for graduating students and students who are away for the summer will be handled as follows:


  • First class mail is forwarded for up to three months
  • Packages are returned to sender unless arrangements are made
  • Inter-campus mail is returned to respective departments
  • Magazines for graduating students are forwarded for up to three months
  • Magazines for current students who are away, but have not registered, will be disposed of
  • Newspapers and standard mail are discarded

Note: Mail forwarding stops two weeks before the semester starts.

Winter

Students who are remaining on campus for the winter are required to complete and submit the Student Mail Winter Registration form.  Except for students who are registered, all first class mail will be forwarded during the winter break.  Other mail for students who are not on campus will be handled as follows:

  • Magazines will be delivered to student mailboxes
  • Packages will be held in the mailroom
  • Newspapers and standard mail will be disposed of unless prior arrangements are made

Note: Mail forwarding stops two weeks before the semester starts.

Mail Distribution Inter-campus

The Mailroom Work Request must be completed and submitted with each job which should be preferably tri-folded.  Mail for distribution to all students should not be labeled; however, mail for specific groups of students must be labeled and sorted in ascending order by box number.

Mail Forwarding

Each student is responsible for filing a change of address with the United States Postal Service and to notify family, friends, companies, publishers, etc., of their new address.  Mail for students who are no longer at Muhlenberg will only be forwarded for up to three months, after which time it will be returned to sender.

Package Pick-up

You will receive an e-mail if we receive a package for you.  Simply come to the Mailroom during regular business hours (see Hours of Operation), with your student identification to claim your package.  Because of limited storage facilities, it is recommended that packages be picked up within five business days from the date received.

Perishable, refrigerated, and fragile shipments are discouraged as the mailroom does not have adequate storage facilities.  Please note that the mailroom will not be held responsible for either uncollected or perishable packages, or those that require special handling. 

Student Clubs and Organizations

Student clubs and organizations must complete and submit the Mailroom Work Request along with their job or mailings. Those clubs and organizations that do not have a college account will be billed. Payment should then be made to the Controller's Office.