Office of Information Technology

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Client Rule

Groupwise Client Rules

SPAM Rule | Spam/Virus Rule | Vacation Rule

Setting up a Rule for Spam

Setup a new folder (For example: Spam )


  • Right click on your mailbox and select new folder. Click Next.
  • Enter a name (For example: Spam)
  • Use the up/down/left/right tabs to position the folder in the location you want (directly under the Mailbox folder would be convenient)
  • Click Next, and Finish

To create the rule

  • Click Tools, click Rules, then click New.

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  • Type a name in the Rule Name box - such as Spam
  • Under to When Event Is pop-up list  select Received next to New Item
  • Under If conditions are  select Mail
  • Click Define Conditions.
  • Select Subject from the drop down box. Add to the box [JSpamFilter], and click ok to end.
  • Click Add Action, then click the Move To Folder and select the new folder you created called  Spam. Click to add a check mark in the box to the left of this folder.
  • Click Save.

For a rule to function, it must be enabled - do this by clicking the box to add a checkmark.


Setting Up a Rule for Spam / Virus Attached Emails  

Please be aware that this rule handles both Spam & emails that contain actual viruses (filtered by warning.txt)

  • Right click on your mailbox and select new folder. Click Next.
  • Enter a name (For example:  Spam)
  • Use the up/down/left/right tabs to position the folder in the location you want (directly under the Mailbox folder would be convenient)
  • Click Next, and Finish

To create the rule  (as shown below)

  • Click Tools, click Rules, then click New.

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  • Type a name in the Rule Name box - such as Spam
  • Under to When Event Is pop-up list  select Received next to New Item
  • Under If conditions are  select Mail
  • Click Define Conditions.
  • Select  Subject from the drop down box.  Type in the box  [JSpamFilter]  click OR, select the drop down box again and click on Attachments contains  and type in  "WARNING.TXT" and click OK to end.
  • Click Add Action, then click the Move To Folder and select the new folder you created called Spam. Click to add a check mark in the box to the left of this folder.
  • Click Save.

For a rule to function, it must be enabled - do this by clicking the box to add a checkmark.


To Create a Simple Vacation Rule in Groupwise

  1. Click Tools,  Rules, New
  2. Type a Name in the Rule Name box, such as Vacation Rule
  3. Under the When Event Is pop-up list, select Received (which should be the default) next to New Item. Make sure no other item source is selected.
  4. Do not make any selections under Item Types
  5. Use Define Conditions to add specific information to your rule. The following are examples of using Define Conditions:

    If you want to set up the dates during which the rule is in effect:
    • Click Define Conditions 
    • Click Delivered in the first drop-down list
    • Click On or After Date in the second drop-down list 
    • In the date field, select the date you are leaving on vacation.
    • Click the End pop-up list 
    • Click And
    • On the next line, click Delivered in the first drop-down list 
    • Click On or Before Date in the second drop-down list in the date field, select the date you are returning from vacation 
    • Click OK.

  6. Click Add Action and select Reply from the list then click on OK.
  7. Type a message, for example:

    I will be out of the office from September 3-September 10. If you need assistance during this time, please contact Martha Robbins at extension 1234.

  8. Click OK, click Save
  9. Verify that the rule has a check mark next to it, indicating that it is enabled
  10. Click Close.

Rules that trigger a reply (such as this vacation rule) keep a record of who a reply has been sent to, and make sure that a reply is sent only once to that user.