Purchasing Department

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Verbal Orders

Verbal orders should only be placed in emergency situations, when time does not permit the processing of a hard copy prior to placing the order. In this case a verbal purchase order number should be obtained from the Purchasing Office. This number must be given to the vendor at the time the order is placed and must appear on all invoices, packing slips, etc. relating to the order. Following the placement of the verbal order, a requisition must be filled out, writing the Verbal PO# in the box on the top right of the form, write confirming on the form and forward to the Purchasing Office within 24 hours.