Office of the Registrar

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Transcripts

A complete and unabridged transcript of the academic record is prepared for each student who enrolls at Muhlenberg College and is maintained on a permanent basis in the Office of the Registrar.  In addition to courses and grades, the transcript reports academic status, grade point average, and other pertinent attendance information.

Transcripts of the academic record are released only upon the written consent of the student and are available in two formats:


OFFICIAL transcripts may be released directly to a third party, such as other higher education institutions and potential employers.  If the official transcript is released to the student, it will be placed in a sealed envelope and stamped "Released to Student."  If that seal is broken, the transcript is no longer considered official.

UNOFFICIAL transcripts may be printed by the student through CapStone Online or released directly to the student upon request.

In compliance with federal law, Muhlenberg's student information release policy permits the release of personally identifiable information from a student's education record only with the written consent of the student.  The student is the only person with release rights to his/her records.


Procedure for Requesting a Transcript

Muhlenberg College complies with all federal regulations regarding the release of education records as established by the Family Educational Rights and Privacy Act. 

All requests to release information from academic records must include a student’s  legal signature.   This requirement specifically prohibits telephone and e-mail requests.  Faxed requests are acceptable.

Beginning Fall 2011 students may request a transcript online.  Transcripts can be ordered via the Internet 24/7.  You can place as many orders as you like in one session using any major credit card.  Your card will only be charged after your order has been completed.  Order updates will be emailed to you.  You can also track your order online using your email address and order number.  Your signed consent may be required to fulfill your transcript order.  For your convenience, a consent form will be generated for your order than you can return via fax, mail, or as a scanned email attachment.  Click on the Order Transcripts Online link to access the ordering site.

The student is the only person who can authorize the release of information from his/her academic record.  No one else (parents, friends, spouses, employers) may do so for them.

Information released directly to the student is considered unofficial unless it  is received in a sealed envelope.  The student should clearly indicate the need for official documents on any request that instructs that copies be sent directly to him/her.

Transcripts  are  a  complete  record  of  the  academic  achievement at the College.

A Transcript Request form is available online through the menu item "Forms" on the right.  If you are unable to print this form, please include the following information in your request:


  1. Full name at time of attendance
  2. Social security number
  3. Date of first attendance
  4. Current address
  5. Address where the information should be sent
  6. Specific handling instructions, if applicable
  7. Signature of the student

All requests should be directed to:
Muhlenberg College
Office of the Registrar
2400 Chew Street
Allentown, PA 18104
FAX: (484) 664-3707

A small administrative fee is assessed for most record release services. Consult the chart below for details. Fees are payable at the time of request. Unpaid balances will result in a "stop" on the release of any further information from academic records.


Academic Record Release Fees


SERVICE

PROCESSING TIME

CURRENT FEE

Normal Processing

3 – 5 days

$5.00

On-Demand

Immediate

$20.00

On-Demand/Overnight Shipping

Immediate

$35.00

All requests for Overnight/Next Day service must be received by the Registrar's Office by 2:00 p.m.