Office of the Student Union & Campus Events

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INTERNAL EVENTS SCHEDULING POLICIES & PROCEDURES

All events fall into one of three categories. Once the event category and contract requirements are determined by the Office of Seegers Union and Campus Events, event sponsors will be notified on the course of action required to schedule their event and coordinate services based on the following criteria:

A. Internal Events

Definition: Programs and/or events that fulfill or support the mission of the College, are funded by College resources, and planned and supervised by a College department or recognized student organization in good standing.  Under Internal Events, event logistics are managed by one designated College representative directly with the Office of Seegers Union and Campus Events.

B. Co-Sponsored Events

Definition: Programs and/or events that fulfill or support the mission of the College, are funded by College resources, involve one or more individuals or organizations outside the College, but are directly planned and supervised by a College department or recognized student organization in good standing. Muhlenberg College students, faculty and/or staff will account for 50% or more of the attendees of a Co-Sponsored Event. 

All expenditures and revenues related to the program or event must be managed through a College account.  Individuals or organizations outside the College may not use a Co-sponsored event to generate revenue or solicit for any funds.  Under Co-Sponsored Events, event logistics are managed by one designated College representative directly with the Office of Seegers Union and Campus Events and related support offices.

Co-sponsored Events are not intended to enable third party individuals or organizations (External Events) to circumvent charges intended to cover direct costs associated with College facilities and resources.

 C. External Events

Definition: Programs and/or events that are planned, managed and funded by an individual or organization outside the College (not funded by College resources); event sponsors may or may not have a connection to a College academic or administrative department, student organization, employee or student. Under External Events, event logistics are managed by one designated external organization representative directly with Conference and Events Services.

All External Events are centrally managed through the Office of Seegers Union and Campus Events. All inquiries for use of College owned facilities and resources by external groups should be directed to the Office of Seegers Union and Campus Events.

Internal and Co-Sponsored Events Full Policy

External Events Full Policy

Facility Reservation Request Form Online Submission