Workday project update - February 6, 2020
The start of the new year is a good time for an update on the Workday at Muhlenberg project. As a recap, the Workday implementation project began with a search for a Capstone replacement in late 2015. At that time, there were two interdepartmental committees formed to create a request for proposals to determine an application to replace the Capstone student information system. As a result, the college determined that Workday Student would meet our needs and as a benefit Workday would enable us an all- in- one solution to meet the institution’s Human Resources and Finance needs.
Muhlenberg completed the implementation of the Human Resources Workday component on January 1, 2018, and wrapped up the last portion of the Workday Finance component in October 2019.
The Workday Student implementation project kicked off June 2019. Muhlenberg will continue to work with our implementation partner, Collaborative Solutions, to ensure we are designing the system in adherence to best practices and utilizing Workday to its full potential. In addition, we have established both a functional and steering committee, comprised of various individuals across the institution, to manage and ensure the success of the project.
To view the committee members, visit the Muhlenberg Workday Website here. Workday at Muhlenberg
The Workday Student Project is expected to take approximately 2 ½ years. During this period, we’ll continue to add new features and tools. Students are projected to begin using Workday to register in the Spring of 2021 for Fall 2021 classes. Currently, the Muhlenberg Workday team has been busy transferring knowledge to Collaborative Solutions by documenting the way that Capstone handles all the processes within Muhlenberg. For example: documenting each course, course code, and semester dates. In conjunction with the documentation process, Collaborative Solutions has begun to set up the system.
Next month the Muhlenberg team will be able to view Muhlenberg specific data, such as student data, programs of study and billing codes, within the system and start to interact with some of the screens to validate the data for accuracy. The process of documenting and validating isolated functions of the system will continue until the Summer of 2020 when we will start a more extensive testing phase, looking at the entire system and workflows.
How are we preparing the campus community for this change’?
The Organizational Change & Training team dedicated to the Workday Student project is currently developing a communication plan and redesigning the Muhlenberg Workday Student landing page on the Muhlenberg Website. Over the next six months, they will be assessing training needs for all user groups affected and putting together a comprehensive training plan to ensure the campus community is ready for this change.
For the latest updates and information on the implementation or to provide feedback, you are encouraged to visit this Workday website or email the Workday Student Team at [email protected].
