Human resources

Trustees' Handbook For Managers

Alcohol Policy  Faculty/Managers/Staff  On-Campus

I. Introduction

This policy recognized the College's traditional commitment to its constituents' social autonomy, but clearly delineates the consequences of failing to recognize one's social responsibilities in exercising that autonomy. The policy neither condemns nor condones the legal, appropriate consumption of alcoholic beverages in any campus social context. It does however, recognize the College's responsibility to support and encourage persons in its community who seek to maintain a dynamic social climate in which alcohol use is not a primary focus.

The policy also recognized the responsibility and liability placed on individuals and organizations by Pennsylvania Act 31 (July 1988). Along with reiterating the parameters of legal consumption of alcohol established by prior legislation, Act 31 calls attention to the responsibility and liability of social hosts (individuals and organizations). It introduces a new term, pertinent to making alcohol beverages available. This term, “furnish,” has been legally defined in the following manner: “to supply, give or provide to, or allow a minor to possess on premises or property owned or controlled by the person charged.”

The legislation goes beyond the issue of underage drinking, dealing more with the area of responsibility and liability for those individuals and groups hosting functions at which alcohol is available. Such functions include but are not limited to Faculty Club events, departmental socials, development receptions, faculty/staff dinners and parties.

It should be noted that members of the College community who host outside group/personal events on campus are to follow the alcohol policy for “off-campus groups using Muhlenberg's facilities.” Copies of this document are available through offices of the President's Senior Staff Members.

The following principles and regulations reflect these issues.

II. Principles and Procedures

  1. 1.   Members of the College community must view the use of alcohol as a social convention which as a known potential for abuse. As a matter of policy, neither the College, as an institution, nor the constituent members of its community should tolerate or encourage any disorderly or unruly behavior that is alcohol induced.
  2. 2.    Members of the College community must be alert to the propensity of alcohol to induce dependency, particularly in circumstances of repeated abuse. In recognition of the serious nature of alcohol abuse, and of the social disruption which it tends to cause, the College pledges itself to provide and to promote alcohol counseling and education programs.
  3. 3.   Persons are no less accountable for personal behavior which is alcohol induced than they are when acting without the influence of alcohol. Any behavior resulting in the infringement of freedom, privacy, or property rights of others will be met with appropriate sanctions.
  4. 4.    The campus should not be viewed as a sanctuary where members of the College community are protected from law enforcement activities. Wherever they are, on or off campus, individuals who violate the laws of the City of Allentown, the Commonwealth of Pennsylvania and of the United States risk action by appropriate city, state and federal authorities.
  5. 5.    In engaging in the use of alcoholic beverages, one must acknowledge his/her responsibilities, not only on campus, but also beyond campus. The responsible use of alcohol requires knowledge of and compliance with current Pennsylvania and federal statutes regulation such use. A brief summary of some of the present laws are appended to this document.

III. Regulations

Members of the College community are responsible for compliance with the provisions of all city, Commonwealth and federal laws concerning consumption, purchase, and possession of alcohol. The College has established the following regulations governing the use of alcoholic beverages.

  1. 1.   Members of the College community are welcome to bring social guests onto campus. Each person who does so, however, is responsible for the conduct of those guests, and for informing him/her of the College's Alcohol Policy and of the appropriate city, Commonwealth and federal laws governing alcohol use.
  2. 2.  All social functions at the College at which alcoholic beverages are to be provided or distributed, must be approved in advance in writing by the vice president or dean responsible for the sponsoring group.
  3. 3.   A member of the sponsoring group must be designated at the function's representative. This person will be the liaison with the appropriate vice president's or dean's office and will be the contact person during the actual function.
  4. 4.   The following require special consideration by the vice president, dean, or designee who is responsible for the sponsoring group:
    •    a. devices containing five or more gallons of beer;
    •    b. a closing time beyond 2:00 a.m.;
    •    c. an outdoor location, including tailgating activities.
  5. 5.   In accordance with the laws of the City of Allentown, no open containers of alcohol are allowed in open public areas.
  6. 6.   No one shall be permitted to sell alcoholic beverages or tickets for alcoholic beverages or raffle alcoholic beverages as prizes, or to engage in any activities including but not limited to the sale of admission tickets, which may reasonably be construed as a sale or an indirect sale of such beverages.
  7. 7.  No social function involving alcohol use shall be permitted unless suitable non-alcoholic alternatives and food, in adequate amounts, are also provided.
  8. 8.  All functions must comply with occupancy regulations.
  9. 9.  The consumption of alcoholic beverages at College athletic events is prohibited.
  10. 10.   If the participants at a particular social function include individuals under the age of 21 years, the following steps must be taken:
    •    a. A certified trained server must be in charge of dispensing alcoholic beverages inaccordance to the laws of the Commonwealth of Pennsylvania and the policies and regulations of Muhlenberg College. A list of such individuals will be available in the Office of the Dean of Students. The cost of these services will be the responsibility of the function's sponsor.
    •    a.i. Certified trained servers who violate the alcohol policy will be may also lead to suspension subject to the College's social judicial process. Conviction of such violations of the serving certification.
    •    b. A member of the College's Safety and Security staff must also be present. This individual will assist the sponsoring group with the monitoring of activities to assure their compliance with Commonwealth and federal law and College policy and regulation. The cost of these services will be the responsibility of the function's sponsor.

IV. General Notes

These regulations and procedural responsibilities are in force throughout the calendar year.

Noncompliance with any of these regulations during an actual event will result in the cessation of the function.

An Advisory Committee, comprised of student, faculty and staff representatives, will meet periodically to evaluate the effectiveness of the Alcohol Policy and consider appropriate modifications to it, as internal experience and external legislation dictate.

Students are governed by the College Student Alcohol Policy found in the student handbook.