Student Government Association

Student Government Finance Manual 16-17

CLUB FINANCES

An important responsibility of the SGA is the proper stewardship of student fees to be allocated to recognized student clubs and organizations. The following forms are used to evaulate club requests and grant funding to student clubs and organizations.


Requesting Funds

Budgets are allocated on a semesterly basis. Clubs propose budgets in one semester to be used in the next semester.

Budget Request Forms for Fall funding are distributed no later than the first week in March and must be completed by March 21.

Budget Request (F2016)

Budget Request Forms for Spring funding are distributed no later than the first week in October and must be completed by October 28.

Budget Request (S2017)‌

Special Funding Request (2016) permits some clubs not eligible for budgets to request funds to host a campus program. The form is also used to request supplemental or emergency funding, request startup moneys for fundraising, or to purchase an item considered to be a "capital purchase".

SGA Funding Reports

The following forms are used to report on the activities of your organization which have been funded in whole or in part by the Student Government Association.

Semester Report (2016) is used to report on budgeted activities. It should be submitted by the last day of the academic semester.

Special Funding Report (2016) is use to report on the use of Special Funding Requests. It should be submitted within seven (7) days of the completion of the event, activity or expenditure.

Paying Bills

Explanation Sheet (2016) is required to be submited with the bill or invoice and a warrant.

Warrant Procedure (2016) - This is a quick FAQ on how to prepare a warrant for payment.

Other Financial Information

Principle: Viewpoint Neutrality - Identifies the perspective the Finance Committee is expected to take when reviewing financial requests

Treasurers Workshop (Fall 2016)  - a copy of the slide presentation from the most recent workshop for treasurers.

Budget Allocations(S2016) - a record of the amount allocated to each requesting club for the listed semester.

Taylor Johns - SGA Treasurer

 

GOVERNING DOCUMENTS

Listed below are the current governing documents of the SGA.


SGA Bylaws (2016)‌ frame the structure of the organization, including its mission, composition, and officers.

Standing Rules are documents which outline the processes and procedures SGA uses to carry out its mission.

SGA Standing Rules (2016) addresses procedures within meetings, committees and legislation.

Student Government Finance Manual 16-17 provides the rules and procedures related to the allocation of student fees.

SGA Elections Code (2015) outlines the requirements to hold office and the process by which elections occur. Information for the annual election process is made available each October. Elections are held on the third Monday in November.

Statement of Intent to Run for Office (2015)

Personal Campaign Expenditure Statement (2015)

 

MEETING MINUTES

For all minutes, please click here.


SGA meetings are held generally every Wednesday at 5:30PM in the Seegers Union Great Room. You are invited to attend to observe your government in action and to share thoughts or concerns. 

Karlee Makely - SGA Recording Secretary.