Muhlenberg faculty, staff, students and student organizations may post signs and notices on campus as permitted under this Posting of Signs and Notices Policy. Posting is inclusive of, but not limited to, signs on bulletin boards, banners, chalking on sidewalks, signs on College provided stakes and yard signs on Academic Row and banners.
Signs, notices and banners may be posted or hung in authorized areas only. Posting is prohibited on doors, painted walls and surfaces, windows, railings or handrails, and on steps, in any College owned buildings.
Posting or hanging of notices on trees, building exteriors, light posts, etc., except where specifically authorized is prohibited. Notices posted in residence halls and academic buildings must be affixed to designated bulletin boards only, and are not permitted on any painted surfaces, entrance or fire doors, or windows.
All postings must include clear contact information for the sponsoring Muhlenberg faculty, staff, student or student organization. For individuals, this must include name AND phone number or Muhlenberg email address. For recognized student organizations or College departments, the student organization or department name is sufficient. If postings do not meet this requirement, they can be removed.
Commercial advertisements will be permitted only on the general use bulletin boards within Seegers Union, so long as they follow the guidelines set forth in this Policy and the College’s Solicitation/Fundraising Policy.
Postings may not:
- Endorse, criticize or advocate for or against a political candidate. Please see the Partisan Political Activity Policies for more information.
- Promote or condone behavior that violates College policies and/or values, or local, state or federal law.
- Include content that is objectively offensive.
- Encourage/promote the sale or consumption of alcoholic beverages to underage persons, illegal drugs, tobacco or gambling.
In the event of any inconsistency or conflict between this Policy and the Student Organization Policies and Procedural Manual, the provisions and requirements of this Policy shall control and be enforced.
The College reserves the right to remove all postings that are not in alignment with College policy or the values of Muhlenberg College. Permission to post under this Policy does not imply College endorsement of the contents of any posting. The College may require any Sponsor of a posting to modify a posting if there is an implication of College endorsement and/or to state that there is no College endorsement of such posting.
Chalking Policy
Chalking (which is a form of posting) is permitted only in outdoor locations reservable in 25Live. Chalking reservations can be requested for a maximum of 48 hours. The sponsoring Muhlenberg faculty, staff, student or student organization is responsible for submitting a Work Order to have the chalk removed at the conclusion of the reservation. Back to back chalking reservations will not be permitted to allow for the removal of chalk. No chalking is permitted within 20 feet of any entrance to Seegers Union. Chalking must follow all additional guidelines set forth in this Policy.
Banner Policy
Banners are permitted only in outdoor locations reservable in 25Live. Banner reservations can be requested for a maximum of 2 weeks. Special permission to extend a banner reservation may be granted by the Dean of Students Office in certain circumstances, such as College Signature Events or month-long celebrations. Back to back banner reservations will not be permitted. Banner content must follow all additional guidelines set forth in this Policy.
The sponsoring Muhlenberg faculty, staff, student or student organization is responsible for bringing their banner to the Seegers Union Office 48 hours before the banner is scheduled to be hung. The Seegers Union Office will coordinate with Plant Operations to have the banner installed. Groups wishing to have a banner installed in less than 48 hours should submit a Short Notice Event Request Form and, once approved, may hang the banner themselves.
Residence Hall Posting
Personal Doors, Walls and Whiteboards
1 | Students may post on their own residence hall room doors in alignment with College values and policies, this Policy and Student Code of Conduct. Housing & Residence Life recommends that students utilize the following materials to attach things to their residence hall room doors: 3m hook tape, clear poster squares, masking tape, and painter's tape. Any damage to a door that is incurred by hanging items on it could result in a damage charge.
2 | Students are not permitted to post on common hallway doors or walls in residence halls. Please see the Advertising in the Residence Halls section of this Policy for more information.
3 | Students may write messages utilizing dry erase markers on residence hall room whiteboards located on room doors in alignment with College values and policies, this Policy and Student Code of Conduct.
4 | Signage may not be posted on exterior-facing windows or projecting outside of an individual room.
Advertising in the Residence Halls
Only Muhlenberg College departments, registered student organizations, and/or Themed Residential and Affinity Communities (TRAC) can submit flyers to the Office of Housing & Residence Life for posting and distributing in the residence halls for approval and posting by Resident Advisors on designated bulletin boards within the community. Advertisements not approved through the appropriate channels are subject to removal by the Office of Housing and Residence Life Staff.
1 | Approval process
- Form - Muhlenberg College departments, registered student organizations, and/or Themed Residential and Affinity Communities (TRAC) submitting for the Office of Housing & Residence Life to advertise their event or meeting in the residence halls should complete this form at least two weeks prior to the date they would like advertisement(s) to begin. (Example: If a registered student organization would like to begin advertising for an event on September 15th, they would need to submit the form by September 1st).
- The Office of Housing and Residence Life will notify the contact person listed on the form if their posting was approved or denied. If approved, the contact listed on the form should bring approximately 65 copies to the office of Housing and Residence Life, located on the ground floor of Prosser Hall, at least one week prior to their advertisement posting date.
- The Office of Housing and Residence Life will not print flyers.
2 | Approved flyers will be posted by Resident Advisors in the following locations:
| Residence Hall | Posting Location |
|---|---|
| Benfer Hall | Main entrance stairwell |
| Brown Hall | Laundry Room |
| Brown Hall | Lobbies |
| Fraternity/Sorority Houses | Email; Laundry Rooms |
| MILE Neigborhood Properties | Email; Laundry Rooms |
| Prosser Hall | Lobby |
| Robertson/South Halls | Main entranceway |
| Taylor Hall | Lobbies |
| Village Houses | Email; Laundry Room |
| Walz Hall | Lobbies |
**Including other RA designated locations in the buildings.
3 | Flyers can be submitted by Muhlenberg College departments, registered student organizations, and/or Themed Residential and Affinity Communities (TRAC). Flyers may advertise recurring or one time meetings and events. All flyers must include a contact person. Flyers advertising an event must include date, time, location and be 8.5 x 11 inches. Those desiring to utilize larger advertisements can request to do so in the form.
4 | Once an event or meeting date has passed, Resident Advisors will remove approved flyers. Unapproved flyers will be removed immediately. Residents and visitors removing approved flyers will be subject to accountability through the Office of Student Conduct.
5 | Flyers should include the following accessibility statement: Muhlenberg College is committed to creating an inclusive and accessible event. If you need an accommodation, please contact <<insert organization name>> at <<insert organization email>> . All requests must be made by a week prior to the event at the latest. We will attempt to implement late requests but cannot guarantee they will be met.
The College may amend the provisions of this Policy from time to time and students shall be bound by any such amended provisions upon adoption by the College.
Contact: Vice President for Student Affairs/Dean of Students
Haas College Center, 484-664-3182
